Academic Database Coordinator

St. Mary’s Academy, located in Englewood, Colorado, is Metro Denver’s premier Catholic, independent school offering rigorous academics in its co-ed lower and middle schools, and its high school for girls. St. Mary’s Academy offers a safe yet innovative program that embraces all student backgrounds and fosters character and moral development from Junior Kindergarten to Graduation.

St. Mary’s Academy is a close community where faculty and staff serve as role models for the students in accordance with a mission to foster excellence in each child through academic achievement, spiritual development and service. The qualities of a strong work ethic, desire for personal growth, and commitment to lifelong learning that St. Mary’s Academy expects of students is likewise an expectation for faculty and staff. Each day, too, is an opportunity to live the Loretto School Values of faith, community, justice, and respect.

St. Mary’s Academy is committed to recruiting and retaining a diverse faculty and staff who are dedicated to their profession and to the well-being and life of the St. Mary’s Academy community. St. Mary's Academy does not discriminate on the basis of age, color, sex, disability, marital status, national or ethnic origin, race, sexual orientation or religion. This policy applies to all areas of student concerns: educational policies, admission policies (historically high school admission is open to women only), scholarship, and grant-in-aid programs, athletic and other school-administered programs as well as employee/personnel concerns. St. Mary's Academy is an equal opportunity employer.

Job Description:

The Academic Database Coordinator is responsible for the performance, integrity, maintenance, and security of all school databases and systems.  This includes internal systems such as our Student Information System and Learning Management System in addition to external systems such as 3rd-party websites that provide curriculum to students (e.g., Membean, Nearpod, Brain Pop, etc).  They also are responsible for analyzing and streamlining SMA’s data-related processes and data requests, and for the training of end users, both in academic and administrative departments.

Essential Responsibilities:

• Making an initial assessment of SMA's current systems and structures – i.e., updating the inventory of existing databases and programs used at departmental levels, documenting and analyzing the ways in which these systems and programs interact, and making recommendations to improve data flow and integrity;

• Meeting regularly with academic and administrative departments to exchange information, troubleshoot procedures and systems, facilitate cross-departmental understanding, provide just-in-time training, and assist in meeting academic/administrative needs;

• Proactively managing the system user accounts and security to ensure data integrity;

• Creating and maintaining a cycle/calendar by season to document significant and regular data transfers;

• Assisting administrative and academic departments in creating queries to extract information and generate a variety of report options for the purpose of disseminating information more efficiently and effectively;

• Developing custom forms, reports, or exports using various tools and based on user requirements and goals;

• Troubleshooting and maintaining a report on malfunctions of database systems for the purpose of resolving operational issues and restoring services;

• Overseeing and executing major data projects, including system migrations;

• Help to maintain SMA's long-term database integration and assessing the school’s needs and capacity to meet that integration;

• Performing periodic audits and regular data health checks on existing systems; and

• Staying current in technology trends in schools and information systems, including the security and integrity of school data, and providing suggestions about improvements and upgrades to SMA's Director of Technology.

Qualifications of the Ideal Candidate:

• Attention to detail;

• Bachelor’s degree or equivalent education in a related field;

• Two years minimum experience in the IT field, school or not-for-profit setting preferred but NOT necessary;

• Understanding of the ideal data flow between and among school applications and departments, and the ability to work with colleagues and vendors to troubleshoot and resolve integration issues;

• Understanding of relational database theory and management systems;

• Ability to use custom reporting tools;

• Basic understanding of the use of scripts and data importing/exporting to synchronize information between applications;

• Ability to articulate technical information to non-technical audiences;

• Ability to visualize and articulate the big picture as well as to identify and implement the specific steps of a successful action plan;

• Strong organizational, analytical, problem-solving, and troubleshooting skills, including careful attention to detail;

• Ability to coordinate multiple resources and personnel to take projects through to successful completion;

• Ability to respond professionally to technology-related problems and to maintain composure under pressure;

• Experience with Windows and MAC operating systems, Google Suite, and Microsoft Office (specifically Exel), PCR Educator experience prefered;

• Strong professional skills and dispositions including the ability to take initiative, work both independently and collaboratively, multi-task comfortably, and communicate clearly and effectively, both orally and in writing;

• Strong cultural competency and communication skills to be applied in a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds; and the desire to work collaboratively with dedicated colleagues in fulfilling the school’s mission.

• Maintains awareness of new technologies and participates in technology-related professional development opportunities including self-study, workshops, and conferences on school, district, state, and national levels; will participate in ACIS and other Technology Groups

• Coordinates with IT Department on all relevant technology system deployments (e.g., SIS/LMS)

• Willingness to adapt over time to ever changing technology support demands

• A sense of resonance with the St. Mary’s Academy mission:   St. Mary’s Academy fosters excellence in each child through academic achievement, spiritual development, and service. The Loretto School Values of faith, community, justice and respect provide the foundation for students to be powerful agents of change.

Salary/Benefits:

Salary is commensurate with experience. This is an exempt, salaried position with competitive benefits.

How to Apply:

Interested candidates should email or scan a resume and cover letter tech-jobs@smanet.org.