Campus Technology Coordinator

Job Description
PURPOSE AND SCOPE:
The Campus Tech Coordinator will be responsible for coordinating the acquisition and tracking of all OTS equipment and software. Provide direct assistance and guidance with the ordering of all technology throughout campus. Maintain department budget and provide reports and information on OTS assets and expenditures to ensure compliance with purchasing procedures. This position is a member of the 24/7/365 global department.

ESSENTIAL JOB FUNCTIONS:

1. Manage the purchasing of goods and services for OTS, including the preparation and evaluation of quotes and bids, preparation of requisitions, and receipt of goods and materials; works extensively with technical vendors requiring a high degree of information technology knowledge

2. Reconcile credit card receipts against approved purchases and billings statements; Perform monthly reconciliation of all items ordered that have been received and contact vendor to cancel POs that haven’t been received by the end of the Fiscal year

3. Perform Supply Management functions including checking toner cartridge, printer paper, and break room supply for the OTS department; provide asset management and maintain data integrity within the asset management system

4. Perform Budget Management functions including racking expenditures, preparing journal entries, and completing budget vs. cost analysis; schedule and maintain IT asset disposition; Calculate annual software renewal costs and compare past annual purchases for toner cartridges, printer repair, and printer paper

5. Perform Fixed Asset Management (greater than $5K)

6. Work on Service NOW configuration and handle appropriate internal tickets

7. Maintain accurate reports for licensing, age, cost, replacement cycle, and locations of all campus related assets

8. Provide administrative support including taking meeting minutes, making copies and scheduling meeting rooms

9. Coordinate departmental events and assist with group events

10. Track technology inventory and perform audit reports of technology on campus

11. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

• Understanding of Windows and Mac operating systems

• Must have strong customer service orientation

• Ability to explain technical subjects to non-technical as well as technical customers

• Ability to see relationships between problem components and prioritizes them

• Draws on experience and knowledge of available resources (manuals, colleagues, vendors, etc.) to find solutions

• Demonstrated ability to suggest ways to improve team’s work methods and procedures

• Ability to seek input from others and actively invites them to review his/her work or ideas at draft stage

• Ability to share relevant information with team members and/or customers that may be affected; actively participate in informal or formal group problem solving with regard to immediate issues

• Demonstrated decision making guided by general instructions and practices requiring interpretation

• Ability to serve as an example with regard to quality of work

• Ability to meet established deadlines and work standards

• Ability to guide others in carrying out routine task and help team members and/or customers think through alternatives and choices

• Ability to seek opportunities and sets some goals for own development

PHYSICAL ABILITIES:

The work requires some physical exertion, such as long periods of standing; walking over rough, uneven or rocky surfaces; recurring bending, crouching, stooping, stretching, reaching or similar activities; or recurring lifting of moderately heavy items. The work may require specific, but common, physical characteristics and abilities, such as above average agility and dexterity.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment

• Interface with internal and external contacts as needed to carry out the functions of the position

• Work is performed both indoors in a climate-controlled office environment and outside in non-climate controlled areas

REQUIRED QUALIFICATIONS:

• Associate’s degree and at least 3 years of related work experience, or equivalent combination of education and experience.

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree

• 4 years of related experience

• CompTIA A+ Certification or industry recognized equivalent

• LSC Leap

• ITIL Foundations Certification

Salary
Hiring Salary is $42,861

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.