Database Administrator

The Database Administrator supports the Registrar Office, Advancement Office and the Technology Department utilizing a myriad of IS systems, reporting metrics and facilitating the administrative maintenance of records.  The diverse role requires a strong independent work ethic as well as the ability to work in dynamic teams on a project-by-project basis. The position reports to the Director of Information Systems and provides support to the Registrar Office.

Responsibilities:

• Responsible for maintaining records and data within the student information system, CORE/OnRecord/OnCampus.

• Supporting the Director of Information Systems in maintaining of Whipple Hill/CORE/OnRecord configuration to support student information, scheduling, school year configuration, courses and sections, drop/adds, and end of year transitions.

• Responsible for data exports and lists from OnRecord/CORE to help support the needs of the School such as including Back to School Night letters, Parent Conference letters and any additional reports required.

• Responsible for helping to manage the grading process within OnRecord at all grading periods

• Generates grading reports for Director of Information Systems and School Administrators prior to grades being posted to students and parents

• Assist in managing the communication process around grading periods with department chairs, second readers, faculty and parents

• Creates all data import/exports for all third-party systems

• Maintains and processes existing and new student records in the student information system.

• Processes all information update forms for families as well as faculty/staff record updates

• Supports and ensures proper coverage with Registrar/Financial Aid Coordinator with various duties including day-to-day operations, when needed.

• Assists in maintaining database security for OnRecord/CORE and creating accounts for Faculty/Staff 

• Oversees the enrollment of new students as well as the re-enrollment of existing student records in the student information system.

Qualifications:

• Degree in student services, educational administration, subject area or a related field.

• Preferred – 3 years of direct experience in an independent school setting; proven record of successful management experience and integration into in a people-oriented environment; demonstrated understanding of the application of technology to deliver Registration and Database services.

• Strong verbal and written communication skills.

• Superior organizational, time management and analytical skills.

• Problem solving, analysis and judgment skills.

• High proficiency in MS Office products, proficiency in databases, preferably Blackbaud, Whipple Hill, OnRecord/OnCampus, Raisers Edge, SchoolAdmin and/or Crystal Reports.

• Excellent people skills, with an ability to collaborate in a dynamic team environment.

• Personal qualities of integrity, credibility, and commitment to the mission of Windward School.