Friends Seminary is seeking a meticulous and accurate Advancement Database Manager. This individual oversees the day-to-day operations of all aspects of the Institutional Advancement database and assures high standards of quality, consistency, and accuracy in its alumni and development-related systems. The Database Manager reports to the Director of Institutional Advancement and is responsible for the overall integrity of The Raiser’s Edge database and its link with the rest of Blackbaud.
The Database Manager provides strategic leadership, as well as long-range and short-term planning, in the areas of gift processing, database integrity, reporting, data analysis and system enhancements. This position also works closely with all members of the Advancement Office, and the Admissions Office, Technology and Business offices.
Database Management in Raiser’s Edge
- Responsible for oversight of the Institutional Advancement database for the School including data integrity, reports, gift and demographic data entry, prospect management, and overall system upgrades and use
- Enters all gifts into Raiser’s Edge
- Implements new methods of coding to extract data properly
- Oversees monthly financial reconciliation with the Business Office
- Responds to auditor queries concerning annual audit
- Trains advancement staff in proper use of database
- Develops and maintains a dynamic list of policies, procedures and regulations related to the use of the School’s Institutional Advancement systems
Reporting
- Produces daily gift deposits
- Develops and produces detailed monthly gift reports and other reports as needed
- Produces and edits all lists and reports for Annual Report
- Produces mailing lists for advancement staff
- Designs and produces prospect reports
- Assists in analyzing fundraising practices and results
- Manages availability of research data through Raiser’s Edge
Stewardship
- In concert with Gift Officers, produces pledge reminders on a bi-annual schedule
Technology
- Collaborates with the Technology Department on database upgrades
- Analyzes the needs of users, recommends systems solutions and oversees systems upgrades and conversions
- Collaborates with Admissions and Business Offices, to ensure new family data is accurate and synchronized
Special Events
- Works with Auction Benefit Director managing data in 501 Auction and ensuring proper receipting and consolidation of data into Raiser’s Edge.
- Oversees on-site set-up at event, including oversight of all receivables at the event and post-event
Qualifications:
- Bachelor’s degree (or equivalent education and experience) with a minimum of three year’s relevant experience (database management)
- Support of the School’s mission and core values
- Experience with Blackbaud’s The Raiser’s Edge and Crystal Reports. Experience with RE NXT preferred
- Experience with Google applications including Gmail, Google Drive and Google Calendar
- Demonstrated advanced skills in using Microsoft Office programs, especially in using the mail merge tool and Excel functions.
- Demonstrated success in detail-oriented work and outstanding organizational skills
- Ability to track and manage multiple tasks and meet deadlines
- Ability to communicate effectively, positively and accurately in person and in writing with all constituents in a school environment
- Ability to work independently and produce quality results on schedule
- Ability to work some evenings and weekends, particularly during peak periods (spring benefit, calendar and fiscal year-ends, etc)
When submitting your resume, kindly reference in the subject line: your first and last name, the position you are applying for and where you heard about the position, i.e: Smith, John – Database Manager - Friends Website
You will receive a confirmation email when you submit your application online. Kindly submit your information only once per school year. No phone calls, please.