Database Manager

William Penn Charter School is a Quaker, all gender, PK-12 independent, day school, in the East Falls neighborhood of Philadelphia. Established in 1689 by William Penn and members of the Religious Society of Friends, Penn Charter is a community guided by Quaker testimonies and the central belief that there is “that of God” in every person. A school community that honors difference, Penn Charter seeks to be a place where diversity is understood, represented and valued. Our curriculum embraces a plurality of cultures and celebrates an array of voices, instilling in us a deeper understanding and empathy for individuals in this community and the world.

As our mission states, we value scholarship and inquiry. With excellence as our standard, we challenge students in vigorous academic programs, arts and athletics. Through global connections, civic engagement, and a focus on environmental sustainability, we inspire students to be thinkers, collaborators, innovators and leaders. We educate students to live lives that make a difference. 

POSITION SUMMARY

William Penn Charter School seeks a skilled and experienced full-time Database Manager to oversee and maintain our school's database systems. The Database Manager will ensure the integrity, security, and availability of our data, providing essential support to administrative and academic staff. The ideal candidate will have a strong background in database management, excellent problem-solving skills, and a commitment to improving data processes and systems.

Essential Functions

• Work with constituents to understand and meet current information needs
• Develop custom reports and research future capabilities
• Maintain mail/Email lists 
• Oversee the consolidation of databases and the development of methods for consistent information entry across school departments 
• Maintain records across platforms 
• Oversee upgrades and conversions; consult on information privacy and security
• Liaise and support the office of the registrar and other departments to obtain pertinent information to update systems
• Liaise with Human Resources to ensure all data is current and accurate across systems
• Responsible for security and maintaining access to databases
• Manage and update forms within the learning management system

  Competencies

• Knowledge of Blackbaud, Finalsite, Magnus, Microsoft Excel and Word
• Excellent organizational skills and attention to detail
• Extensive knowledge of office management systems and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to prioritize tasks
• Ability to act with integrity, professionalism, neutrality, and confidentiality
• Demonstrated ability to work equally well with faculty and staff

 Physical demands

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

Required Qualifications

• Bachelor’s degree; Master’s degree preferred
• Minimum of 5 years experience working with database management
• Collaborative partner
• Strong problem-solving skills
• Outstanding communicator
• Experience with administering G-suite applications and Blackbaud

Preferred Qualifications

• Familiarity with Quaker Education and the Religious Society of Friends
• Familiarity with school learning management systems 
• Experience in working in a PK-12 school environment

Salary and benefits

William Penn Charter School offers competitive salaries and comprehensive health coverage for employees and their eligible dependents. In addition, the school provides generous retirement savings options, sick leave and holidays (including winter and spring breaks), tuition remission for up to two children at a time and access to robust professional development opportunities via our Teaching and Learning Center and memberships, workshops, and conferences offered by professional organizations. William Penn Charter School is also a qualified Public Service Loan Forgiveness Program employer.