Registrar

• Maintain the student information system database and follow standard practices to keep materials confidential (including student grades, biographical data, and other academic information).
• Track students’ academic progress

 

• Maintain daily schedules and yearly calendar for the Academic Office including: Special schedules, Exam schedules.
• Coordinate make-up tests.
• Track student honors, recognitions and awards, e.g., Merit Scholarships, AP honors.
• Serve as AP Program Coordinator.

• Coordinate on-line enrollment of students in courses, create their schedules, make requested and necessary changes to schedules throughout the academic year.
• Manage and communicate teacher and student course schedules and room assignments.
• Coordinate the publishing of the annual Curriculum Guide; maintain current course descriptions.
• Evaluate academic records and ensure that each student is meeting graduation requirements.
• Oversee the creation of both printed and web-based content concerning the Registrar’s Office.
• Manage course selection and registration process for new and returning students.
• Maintain academic schedules for all students and teachers in Class A Scheduler and in MyPorter’s.

 

• Prepare grade reports and teacher comments; manage parent portal grade reports.
• Check all grade reports and GPA’s for accuracy and unnecessary listings (afternoon activities, academic status, advisor, etc.).
• Work closely with the Admissions, College Counseling, Communications and Development Offices in transferring student/parent data in each phase of a student’s career to:
  • Provide transcripts to alumnae for college transfers, and applications for graduate school, job applications, etc.
  • Generate all 11th-grade transcripts for College Counseling Office; obtain official transcripts from other schools for current students who enrolled after their 9th-grade year.
  • o   Generate final 12th-grade transcripts.

• BA or combination of education and work experience in related field.
• Minimum of three years administrative experience.
• Proficient with Microsoft Word and Excel.
• Strong organizational and time management skills.
• Works well under pressure to meet deadlines.
• Strong attention to detail and ability to perform tasks accurately and independently.
• Excellent interpersonal skills and strong customer service orientation. 

Please submit your resume and letter of interest electronically (include job title in your subject line) to:

 

Email: careers@missporters.org