Registrar & Database Manager

Trinity Episcopal School is currently seeking applications for a Registrar & Database Manager.   

Trinity Episcopal School is a progressive, independent day school with approximately 530 students in Kindergarten through eighth grade located in West Lake Hills, close to downtown Austin, Texas. 

Our Mission:  At Trinity Episcopal School, we will nurture each child academically, physically, emotionally, and spiritually.  We will honor each child’s spirit for learning and life, ever mindful that we are all children of God. 

Overview

The Registrar & Database Manager is responsible for all academic record keeping and managingthe Veracross school database.  

Primary Responsibilities

1. Manage the VCX and VCA Veracross modules including but not limited to these specific responsibilities:

• Maintain and service the database as needed to keep it in optimal performance status.  Oversee and insure the integrity of data entry into the Veracross database,
• Assist with problem-solving with database related issues for all constituents;
• Serve as the primary liaison between Veracross and users within Trinity; ensure all departments have the necessary knowledge and skillset to maximize efficient use of the Veracross tools;
• Oversee and manage the continuing development, design and usage of the Veracross database within the school;
• Coordinate and oversee staff training requirements on Veracross. This will involve working with the Director of Technology and with the Division Heads to train faculty;
• Work with staff and faculty to develop reports drawing on Veracross applications;
• Oversee projects throughout school year such as Online Enrollment, Financial Aid Awards, event creation related but not limited to professional development, athletic events, etc., 

2. Scheduling: Input all course information, student course requests, teaching assignments and room assignments. Support division heads in creating schedules and related materials. Be able to provide students, faculty, administrators, and staff with copies of all schedules as needed.

3. Grade reporting: Oversee faculty entry of student grades and courses into the database and maintain transcripts. Customize reports and/or report cards for each grading period

4. General Information: Oversee the maintenance of students’ records. Archive or dispose of the appropriate student records after graduation or withdrawal. This includes printing and updating transcripts, and sending them, when requested, to others schools and institutions of higher education. Maintain and update on a regular basis, current parent data.

Reporting

The Database Administrator & Registrar reports to the Director of Technology

Qualifications

Bachelor’s degree and at least 3 years of experience in the role of Registrar and hands on experience working in a Student Information System (SIS) across multiple applications.

Successful track record working with students and liaison with Division Heads, preferably in independent school environment.  Outstanding interpersonal and communication skills, with a professional and empathetic approach.  Excellent organizational skills, detail-oriented, and ability to work with multiple divisions on projects simultaneously. 

To Apply:  Please submit your resume and any letters of recommendation to Human Resources, Trinity Episcopal School, 3901 Bee Cave Road, Austin, Texas 78746, or via email to employment@austintrinity.org. No phone calls please.  Applicant information may also be faxed to 512-472-2337.

Additionally, we encourage interested parties to visit our website at http://www.austintrinity.orgto complete an online employment application.

Trinity Episcopal School invites all qualified individuals who share our core values to apply for faculty positions. All faculty members must be able to support Trinity’s mission as a Christian school.                                                                                           

Trinity Episcopal School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. 

Trinity Episcopal School complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation, and training. 

Trinity Episcopal School expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Trinity Episcopal School employees to perform their expected job duties is absolutely not tolerated.