Registrar/Database Manager

Brandeis Marin - San Rafael CA

Position: Registrar/Database Manager

Reports to: Director of Technology & Innovation

100% FTE, position open until filled

Non-Exempt, year round position

Brandeis Marin is an independent, co-educational Jewish day school that serves 195 K-8 students and their families in San Rafael, California. Our community reflects the diversity of the Marin Jewish communal fabric as well as the varied religious, cultural and socio-economic tapestry of the world around us. We provide an innovative, project-based education infused with spiritual exploration and discovery. Our community values partnership, open-mindedness and thoughtful intentionality. Our staff and faculty members are dedicated and good-humored and are role models of kindness, caring and integrity.

Brandeis Marin does not discriminate on the basis of race, color, religion, gender identity, national origin, ancestry, sexual orientation, age, or any other characteristic protected by law.

Role Description:

The Registrar/Database Manager plays a key role in the administration and day-to-day operations of the school. They support the work of the administration, the faculty, students, and parents, by providing the yearly set-up, maintenance, training, and researching/implementing best practices of student records in all areas. In addition they will consult on and maintain other technology systems in the school such as database integrations, educational apps, classroom equipment, and providing communication with teachers in these areas. This person reports to the Director of Technology & Innovation.

Primary Areas of Responsibility:

• Oversee all aspects of our Student Information System (SIS) and Learning Management System (LMS): Blackbaud K12
• Create, facilitate, and monitor entry and maintenance of academic information including courses, activities, schedules, grades, etc.
• Support the Educational Leadership Team with annual tasks such as academic year calendar set-up, end-of-period updates, scheduling, and the preparation and publishing of report cards and transcripts
• Support administrators and staff in increasing the use of our SIS/LMS including conduct, learning profiles and official notes
• Support multiple managers within Blackbaud’s Education Management Solutions
• Adjust student records as needed, including but not limited to adjusting family relationships, updating contact information, editing enrollment years
• Work with Enrollment Office to move new students into SIS/LMS
• Create queries and lists to be used by employees as needed
• Support the community with user account creation and access in conjunction with the technology team
• Contribute to the creation and maintenance of the School’s database documentation
• Support users and the transition of data between systems including in our integrated Blackbaud databases, Finalsite, and Schoolpass
• Understand the data flow between data systems and applications and work with the vendors and end-users to troubleshoot integration issues
• Maintain the integrity of the database systems by completing regular maintenance
• Set up labels, reports, and exports for employees and parents
• Coordinate updates to constituent data in multiple systems
• Maintain relationships with customer service for school systems as needed
• Performs other duties as assigned by supervisor

Skills and qualifications:

• Minimum of a bachelor’s degree or equivalent experience
• Ability to individually manage and complete major projects
• Experience as a registrar in a school setting or database manager; experience with Blackbaud databases desirable
• High proficiency with technology including Google Apps, educational databases including SIS/LMS experience
• Strong orientation to customer service
• Strong written and oral communication, attention to detail, problem-solving ability, and organizational skills
• Interest in creating greater efficiencies in data systems
• Ability to formulate and enforce business practices to create uniformity and consistency of data
• Commitment to detail in multiple systems to keep data integrity within and across systems
• Follow-through with immediate response and completion on tasks.
• Proven ability to attend to multiple tasks and be able to work closely together with others, including faculty, staff and parents
• A collaborative, team player
• A mission-driven people person with an ability to inspire and enlist the support of others
• Excellent proofreading skills
• A sense of humor and warmth of personality
• Flexibility, optimism, and calm under pressure

Physical Requirements and Work Environment

• Occasionally lift up to 30 pounds
• Generally works in standard office conditions and climate