Senior Development Associate

Department:                        Development and Alumni Relations                            

Supervisor:                          Associate Director of Development

Status:                                 Full-time, non-exempt, 12 months

Moses Brown, a co-educational Quaker independent day school for nursery through twelfth grade exists to inspire students to reach their fullest intellectual and spiritual potential.  We engage students in a rich academic curriculum, a broad offering of arts and athletics, and a daily life strongly rooted in the Quaker values of community, equality, and service.  We affirm the Quaker belief that there is an inner light in each person which influences our decision making and leads us to the truths we seek.  We consider virtues of simplicity, integrity, group wisdom, and respect for differences paramount to helping students of all faiths and backgrounds discover their missions in the world.

In its hiring practices, Moses Brown deliberately seeks to maximize the diversity of the school (in terms of class, gender, ethnicity, race, religion, sexual orientation, abilities/disabilities, and language). 

Purpose/Objective:

Within the Office of Development and Alumni Relations and reporting to the Associate Director of Development (ADOD), the Senior Development Associate is responsible for: 1) providing high-level administrative support to the Assistant Head of School for Institutional Affairs (AH) and ADOD, focused on major gift fundraising work and supporting the Campaign Steering Committee; 2) working with the Associate Director of Development (ADOD) to play a key role in donor recognition and reporting focused on major gift contributors ($25K+); and, 3) provide support in overall office administration, including accounts payable, budget tracking and reconciliation, requisitioning of supplies, and equipment maintenance.

Major Responsibilities:
 

The SDA is responsible for providing high-level administrative and fundraising support to the AH and ADOD, including (40%):

• Manage the AH calendar and travel schedule
• Draft and produce e-mail and written correspondence
• Work with AH and ADOD to track and support the execution of prioritized projects/tasks
• Provide fundraising support to AH and in his work with the Head of School and lead fundraising volunteers; maintaining and producing briefings and proposals, arranging prospect meetings and campus visits, and individualized prospect support.
• Support the AH and ADOD in gathering data/information, developing presentation materials and making logistical arrangements for various fundraising related meetings, including the Campaign Steering Committee of the Board.
• Support the ADOD in annual operating and Campaign budget management and reconciliation, including monthly distribution of budget detail and quarterly budget meetings with team managers.

With ADOD oversight, the SDA is responsible for the preparation and distribution of annual endowment stewardship reports and other donor recognition activities for major gift contributors ($25K+), including (30%):

• Annually gather (and archive) information from around the schoolhouse on the use of endowed fund income to support teachers, students, and programs; utilize information to develop individualized stewardship reports for endowed fund donors.
• Draft, merge and personalize annual financial endowment reports and stewardship letters;
• Coordinate recognition in donor-funded facility projects through the development and installation of plaques and via ongoing reporting on the use of each facility.
• Support the ADOD in the development and production of the Annual Report.

Perform overall office administration functions, including (15%):

• Directing incoming phone calls and office visitors
• Monitoring and stocking general office supplies;
• Support the maintenance and repair of major office equipment;
• Providing support to the ADOD with accounts payable; processing and filing of invoices.

With the oversight of the AH, provide administrative support to the Board’s Nominating Committee, including (15%):  

• Attending 7-8 monthly meetings during the school year (early morning sessions)
• Prepare materials for each meeting, arrange meeting logistics, keep meeting minutes and attendance, and send meeting reminders
• Track and ensure the execution of action items between meetings
• Update and maintain Nominating Committee tracking materials and binders
• Prepare and send communications on behalf of the Clerk of the Committee (‘Call for Nominations’ e-mails, Trustee and Board Committee term renewal letters, etc.)

Scope: 

Moses Brown School has an alumni body of more than 5,000 and a student body of 770 from nursery through 12^thgrade, represented by approximately 600 families.  The school is engaged in the largest fundraising Campaign in school history with a total goal that now exceeds $65 million.  Over $43 million has been raised (over the past four years) as of July 2017 from 3,085 donors, including 95 contributors who have given $25,000 or more.  The school currently has 130 endowed funds established by donors that require personalized annual stewardship reports.  Annual giving to The Moses Brown Fund now exceeds $1.25 million.
 

This record level of philanthropy to Moses Brown demands that we deliver personalized, consistent and effective donor recognition and reporting, especially at the major gift level.  The SDA will be a key member of a dynamic and high-performing eleven-member Development & Alumni Relations team.

Working Relationships/Contacts:

Contacts require confidentiality and sensitivity; must demonstrate a collegial attitude and interest in solving problems. The SDA will have regular contact with our entire staff as well as colleagues in other offices around the school including the Business Office, Communications, Head of School’s office, Admissions, Operations and the administrative offices of each division. The SDA will work most closely with:

Associate Director of Development

Assistant Head of School, Institutional Affairs

Director of Annual Giving

Directors of Leadership Giving

Director of Parent Relations

Assistant Head of School, Academic Affairs

Academic Division Heads

Faculty

Requirements:

Education: Four-year degree or commensurate experience and training

Experience: 2-5 years related experience, preferably in an academic or non-profit setting

Desired Skills, Knowledge, Competencies:

• High level of competency with the Microsoft office suite of products (Excel, Outlook, Word, PowerPoint) as well as experience with Raiser’s Edge (or similar non-profit CRM database software).
• Excellent written and oral communication skills
• A high level of discretion and confidentiality
• Self-directed and highly organized
• Attention to detail
• Ability to work in fast-paced, high-pressure environment managing multiple tasks and deadlines
• A passion for education and children

Please send cover letter and resume via email to: kfitzsimmons@mosesbrown.org
(no calls)