Systems Analyst, Information Technology Coordinator

Under the minimal direction of the Dean of Information Technology or designee, the Systems Analyst performs extensive and technical duties, including the design, development and implementation of business processes, databases, forms, and reporting tools. The Systems Analyst will work in coordination and/or consultation with internal and external project stakeholders to ensure project direction, control, follow-up, research, consulting, documentation, system integrity, and training for the District existing and proposed administrative systems. 

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements and duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Develops:
  • and maintains thorough knowledge of all module functionality and revisions/patches as they are released by vendors or developed internally by Programmer/Analysts
  • functional specifications that will be used by programmer/analysts in developing systems and programs
  • and participates in executing test plans to ensure applications conform to specifications
  • electronic forms and workflows
  • additional skills, knowledge, and abilities through education, training, in-services, seminars, and conferences in order to provide recommendations to improve computer applications, systems, and procedures
• Monitors and maintains administrative components of integration software systems, including, but not limited to, student information system modules, document imaging systems, human resource systems, financial systems, and content management systems
• Analyzes software and provides advise to users regarding the decision-making process in the development and implementation of codes, parameters, policy and procedure development and changes, data conversion specifications, pre-printed forms, standards, and reporting needs
• Shares acquired knowledge with others in Information Technology as well as District users of the software
• Creates and provides documentation as well as assists in the training of users on the functionality of the District's administrative software.
• Analyzes various software tools and provides recommendations
• Leads or assists in tasks for researching, analyzing, designing, developing, testing, implementing, documenting, and sustaining administrative computer systems
• Performs tasks related to project management and project control; including coordination with Information Technology staff and outside stakeholders
• Designs, prepares and submits a variety of internal and external reports; including compliance reports
• Ensures compliance with Data Element Dictionary
• Collaborates with management and staff in the establishment and/or revision of policies and procedures regarding the use of administrative systems and computer applications
• Document authentication and authorization requirements
• Attends and participates in meetings as assigned
• Performs and participates in District provided training programs
• Represents the institution by participating in regional, state and national software support groups

KNOWLEDGE, SKILLS, AND ABILITIES 
The incumbent should possess knowledge of:

• Office methods, procedures and practices
• Computer system design
• Create database queries
• Workflow and content management systems
• Evaluate and make recommendations in operations, systems, procedures, policies and methods

 The incumbent should possess skills in:

• Working effectively as a team member
• Proficient oral and written communication skills
• Meeting schedules and timelines
• Being detail orientated
• Handling multiple assignments simultaneously and setting priorities based on internal customer needs
• Student information systems
• Project management 

The incumbent should possess the ability to:

• Be self-motivated, goal oriented, meticulous
• Learn independently
• Analyze data and information
• Reason logically and creatively
• Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff

MINIMUM QUALIFICATIONS 

• A Bachelor's degree; AND
• Three (3) years of professional experience with administrative computer systems as an advanced user or an advanced information systems technician; AND
• Demonstrated sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff

DESIRED QUALIFICATIONS

• A Bachelor's degree in applied mathematics, business, research, statistics, economics, computer science, education, social science, or educational psychology
• A Master's degree in applied mathematics, business, research, statistics, economics, computer science, education, social science, or educational psychology 
• Three (3) years of professional experience using hardware and software that is alike or similar to Microsoft Office, Colleague MIS, and SQL
• Familiarity with the functionality of  the SharePoint software
• Demonstrated experience with:
  • student information systems; specifically Colleague
  • document management systems; specifically OnBase
  • project management 

NOTES

• Submit copies of transcript(s) to verify completion of college-level course work
• Carefully review the Application Procedures and Tips for Applying to ensure your submission meets the minimum qualifications

CONDITIONS OF EMPLOYMENT
Initial salary placement for this position is from Step 1 to 3, $6,080.74 to $6,451.04 per month, depending on the amount of reasonably related experience. The top step for this position is Step 12 ($8,417.15 per month). This job is a Supervisory position (Level 32), working full-time, 40 hours per week, 12-months.  A twelve-month probationary period must be successfully completed before the selected candidate is considered a permanent employee of the District.  The District provides a contribution towards medical, dental, vision, and life insurance.  Vacation and sick leave are provided.  PERS participation is required for retirement eligible employees.  As a condition of employment candidates will be required to complete a live scan for fingerprint clearance and a Tuberculosis (TB) test.

While the current vacancy is expected to be at the Menifee Valley campus, the position serves District-Wide; applicants may be assigned to any district facility. The current work schedule is Monday through Thursday 8:00 am – 5:30 pm, and Friday, 8:00 am – 12:00 pm.  Work hours are subject to change depending on department needs. 
 
APPLICATION PROCEDURES

• Applications must be submitted through our online portal; creating a profile on NEOGOV is required 
• Attach a current resume
• Attach unofficial transcripts of ALL college-level coursework
• MSJC application must include details regarding how you satisfy the requirement for  three (3) years of professional experience with administrative computer systems as an advanced user or an advanced information systems technician
• Attach or include on MSJC application; certification, training, vocational, or related program(s) if applicable

TIPS FOR APPLYING

• If selected for an interview, an interview presentation and/or teaching demonstration may be required as a part of the interview process
• The documents attached to your online application must satisfy the Minimum Qualifications listed for this job
• Before scanning your attachments, remove sensitive, confidential information, such as date of birth and social security number
• Your application may be marked as incomplete due to an error with your transcript(s).
  • TRANSCRIPT TIPS:
    • Only transcripts from an accredited college or university will be accepted
    • Transcripts must clearly display: school name, applicant/student name, degree(s) received, and confer/graduation date
    • The easiest document for us to authenticate is a scanned, PDF copy of your official transcript; and therefore, this method is highly recommended
    • Transcripts copied and pasted from a website typically do not contain enough information for us to authenticate; and therefore, are not recommended
    • Electronic/digital transcripts sent by a college are typically official, certified, and restricted electronic documents; and therefore, it's recommended to print and save this type of transcript to a separate file before attaching to your online profile - otherwise we may be unable to open or view the attachment
    • Foreign transcripts are not considered unless accompanied by an evaluation by a United States clearing house
    • If hired, you must submit official, unopened transcripts prior to employment commencement
• You must attach all the required documents before submitting your online application; otherwise it will be marked as incomplete
• If you receive notice that your application was marked as incomplete, you are welcome to reapply as long as the position is still open
• We do not accept documents submitted separate from the NEOGOV online application system
• Any documents you want considered as part of your application profile MUST be included at the time you apply through NEOGOV

SUBSTITUTION POLICY
Substitutions for meeting the minimum qualifications are allowed for a majority of our job postings.  If substitutions are allowed, they will be listed under the Minimum Qualifications section of the job posting.  Substitutions are allowed for education and professional experience.  Substitutions will be processed as follows:

• Education:
  • 30 semester units equates to one (1) year of college level course work; OR
    • One (1) year of professional experience
  • 60 semester units equates to two (2) years of college level course work; OR
    • An Associate's degree; OR
    • Two (2) years of professional experience
  • 120 semester units equates to four (4) years of college level course work; OR
    • A Bachelor's degree; OR
    • Four (4) years of professional experience
• Professional Experience:
  • One (1) year of professional experience equates to 30 semester units of college level course work
  • Two (2) years of professional experience equates to 60 semester units of college level course work; OR
    • An Associate's degree
  • Four (4) years of professional experience equates to 120 semester units of college level course work; OR
    • A Bachelor's degree

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential job functions.
 
Environment
Work is performed primarily in a standard office setting and may travel from site to site.  The incumbent must be able to work in a fast paced office environment with background noise and a high stress level

Physical
Primary function requires sufficient physical ability and mobility to work in an office setting and travel from site to site; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to lift or move 40 pounds; to operate office equipment requiring repetitive hand movements and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information in person and on the telephone.

Vision
See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing
Hear in the normal audio range with or without correction.

TRAVEL EXPENSES ARE NOT COVERED BY THE DISTRICT

THE COLLEGE
Mt. San Jacinto Community College (MSJC) is a single college, multi campus district that serves the needs of students within a 1,700 square mile area of western Riverside County. MSJC is one of the fastest growing community colleges in the California community college system and it is expected to continue growing for some time. Currently, the District serves nearly 20,000 students a year at the following locations: The San Jacinto, Menifee Valley and San Gorgonio Pass campuses, The Temecula Education Complex and The Temecula Higher Education Center and several offsite locations throughout the district.

The District provides a comprehensive education that includes transfer to four year universities, technical, vocational, noncredit and community service programs.

Mission: "Mt. San Jacinto College offers accessible, equitable and innovative educational programs and services to students aspiring to achieve their academic, career and personal development goals. We provide students a safe environment in which to pursue basic skills, career and general education pathways. Our programs lead to transfer, associate degrees and certificates which meet workforce development needs in our diverse communities. Our commitment to student success empowers students with the skills and knowledge needed to participate meaningfully in today's complex world."

Vision: Transforming Learners. Transforming Communities. Transforming Lives.
 
Applicants who need assistance in the application and/or hiring process should contact the Human Resources Department as soon as possible. The District will make reasonable accommodations for applicants with disabilities.

The Board assures that all employees and applicants for employment will be provided equal opportunity regardless of race, color, national origin, age, religion, sex, sexual orientation, disability, marital status, or veteran status.

THE COMMUNITY
The area provides a diverse geography that includes recreational lakes, mountains, desert and wide open spaces. MSJC is located about 100 miles southeast of Los Angeles and 50 miles west of Palm Springs.

There is freeway access to ocean beaches, skiing and cultural offerings in San Diego, Los Angeles and Orange County. Weekend recreational opportunities are a few hours away in Las Vegas, Arizona and nearby mountain resorts. Local theater productions and art galleries provide year-round entertainment, including the famous Ramona Festival and Pageant.