Systems and Operations Coordinator

We are currently seeking a Systems and Operations Coordinator that will work with various departments to administer the several of the applications that Roycemore School uses to facilitate the admissions, enrollment, academic and student financial processes.

Now in its 103rd year, Roycemore is a highly regarded, coeducational independent school for students from 3 years old through 12th grade. Located in Evanston, Illinois, on the north side of Chicago, Roycemore enjoys a long-standing relationship with Northwestern University including the Northwestern option, where high school students can choose to take college courses at the University as dual-enrolled students for no additional charge.   

For more about Roycemore School, please visit the website atwww.roycemoreschool.org  The successful candidate will enthusiastically embrace Roycemore’s mission, culture, and community in order to serve as an effective ambassador. The Systems and Operations Coordinator will report to the Director of Finance and Operations.  

GENERAL RESPONSIBILITIES

• The coordinator will partner with the Director of Admissions to leverage the systems and sound business processes to provide support at all stages of the enrollment process.

• Collaborate with the Director of Finance and Operations to manage the billing of tuition and fees for our students and families.

• The coordinator will also work with the division heads to create the academic schedule in the Renweb and to provide transcripts as required.

• As the primary contact for inquiries and information related to online applications/enrollment and billing, the coordinator must demonstrate excellent communication and customer service skills.  

EXPERIENCE, QUALIFICATIONS & ATTRIBUTES

• Positive attitude and welcoming demeanor

• Strong communication and interpersonal skills

• Ability to manage a variety of tasks simultaneously

• Real-time problem-solving skills, flexibility and compatibility are essential

• Ability to address confidential matters discreetly

• Excellent organizational skills

• Deadline oriented

• Experience with administrative applications including Google Calendar, Google Docs and Google Forms

• Experience as an administrator/registrar at a K-12 school is a plus

• College degree or comparable experience

PREFERRED TECHNICAL EXPERIENCE

• Knowledge of and experience with FACTS/Renweb and ActiveWorks is preferred

• Quantitative and analytic skills, including proficiency with spreadsheet and relational database software applications for reporting purposes

• Each program has its own deadline for various reporting needs and requires diligence to ensure that each deadline is met

• Ability to interface with FACTS/RenWeb technical support and serve as the main point of contact between school staff and RenWeb support team

ADDITIONAL NOTES

This is a part-time position, up to 30 hours per week. Flexible scheduling is considered

Roycemore School embraces diversity of people, cultures, and ideas and is an Equal Opportunity Employer. Individuals interested should send a cover letter and resume via mail or e-mail to: vpickett@roycemoreschool.org