Data Services & Student Records Coordinator

Collingwood School (Wentworth Campus) invites applications for a Data Services & Student Records Coordinator at our Wentworth Campus

Collingwood is Canada's largest co-educational day school with 1,250 students from Junior Kindergarten through Grade 12. The school is situated in beautiful West Vancouver on two campuses, Wentworth (JK-7) and Morven (8-12). Collingwood School is a vibrant and student centered learning community that celebrates and supports a four stranded education, focusing on Academics, Athletics, Arts and Service. The School is seeking a Data Services and Student Records Coordinator at our Wentworth Campus.

Required Skills and Experience

• +5 years of administrative experience preferably working in an educational environment
• strong organizational and time management skills
• detail oriented with a high degree of accuracy
• excellent oral and written communication in English
• strong interpersonal skills and collaborative working style
• proven ability to exercise tact, discretion and good judgment when dealing with confidential and sensitive matters
• flexible, ability to adapt well to change and prioritize and multi-task in a fast-paced environment
• ability to work effectively with minimal supervision
• proficiency with MS Office, Word, Excel, Outlook, Access and Windows operating systems
• PCR Educator, PCR Campus experience will be considered an asset

Responsibilities

• maintain student/household database (650+ students, 1300+ parents) ensuring accuracy of student records and reports to meet Ministry of Education requirements and guidelines
• define and mentor student attendance process to ensure accurate attendance records, communication of attendance related issues with teachers and administration for to achieve successful preparation of attendance data for annual Eligible Student Audit
• register students for before/after school care; produce and maintain daycare schedule and rosters
• record, reconcile and maintain all student records including Ministry of Education records and Learning Support documents
• ensure data and formatting of report cards are accurate prior to posting for parents and students to view
• distribute community wide email correspondence to students, parents and households for faculty and administrators
• produce schedule and facilitate coordination of Parent Teacher Meetings and Student Led Conferences
• enter and maintain student and course schedules, class lists and co-curricular group information
• provide administrative support to both Head of Wentworth Campus and Director of Primary Program
• produce school letters, certificates, lists and spreadsheets
• handle parent inquiries, requests and concerns while maintaining confidentiality

Competitive benefits and salary commensurate with experience.

Please send cover letter and a letter of reference to Carole Lewthwaite at carole.lewthwaite@collingwood.org by November 7^th, 2016

Only candidates invited for an interview will be contacted.