Data Coordinator

Salary: $27.96 - $30.82/hour. Depending on experience and qualificatons.

Qualifications:

• Technical proficiency using MS Office and Google applications, particularly an ability to work with and manipulate spreadsheet data in MS Excel and Google G Suite (Google Docs, Google Sheets)

• Excellent communication, organizational and time management skills

• Experience with any of these applications and data collection systems is a plus: PowerSchool, CALPADS, CAASPP / TOMS, SEIS, CRDC, EEOC, CELDT, California Fitness Test, Google G Suite Admin Console, ConstantContact, Blackboard Connect, Edline, E-Rate, LaserFiche, QCC / QSS

Operations (Primary Responsibilities):

• Serve as primary CALPADS administrator

  • Maintain California SSID student identifiers in CALPADS using PowerSchool reports, and import new SSIDs into PowerSchool

  • Coordinate with Superintendent’s Assistant, Special Education, ELD, Human Resources, Assistant Principals and office staff to ensure  PowerSchool, SEIS, and CALPADS data is kept up to date and in sync

  • Periodically upload data from PowerSchool to keep track of student enrollments, exits and program participation changes

  • Upload data from PowerSchool reports to CALPADS for Fall 1, Fall 2 and EOY certifications

  • Analyze and correct CALPADS errors in CALPADS and in PowerSchool

  • Perform Level 1 Certifications for Fall 1, Fall 2 and EOY

  • Provide data from CALPADS to staff as requested

• Serve as LEA District Coordinator for TOMS (CAASPP user system)

  • Coordinate with administrators to confirm annual testing window dates

  • September set up of spring test administration data in TOMS

  • Manage Site Coordinator and Test Administrator accounts in TOMS

  • Coordinate with Special Education and ELD staff to edit test settings and upload test settings from SEIS to TOMS

  • Download, organize and distribute CAASPP interim and summative scores as requested by Superintendent

• Directly prepare, or assist staff in preparation of, data for other state and federal surveys and reports, and assist in uploading and completing reports, such as CBEDS, CRDC, and EEOC.

• Export data from PowerSchool and update Bacich Report Card Maker every marking period, including:

  • Teacher logins

  • Team Teachers (specialists)

  • Students (information and rosters)

  • Attendance data

• Prepare routine spreadsheets exported from PowerSchool, such as:

  • Library account management system (Alexandria)

  • Picture-day photographers

  • Student passwords

  • Graduating 8th grade list for Redwood HS

  • ConstantContact

• Prepare occasional spreadsheets exported from PowerSchool to assist in correct operation of automated updates for these systems:

  • Edline

  • Pearson Math

  • Blackboard Connect

• Create custom queries, screens and reports in PowerSchool as needed

• Assist Business Manager to coordinate filing and processing of E-Rate forms

• Assist district office and technology staff with maintaining data for asset inventory systems

• Support Kentfield Schools Foundation in obtaining data from PowerSchool for annual printed and electronic school directory and for other occasional uses

Technical Support (Primary):

• Assist Human Resources director and school office staff in maintaining G Suite (Gmail) accounts and group memberships

• Provide direct support to District Office personnel, including Kentfield Schools Foundation (kik) on using spreadsheet and G Suite applications

Technical Support (Secondary):

• Assist school and district staff in helping parents and students with forgotten passwords and account sign up for G Suite (Gmail), PowerSchool and Edline, primarily through monitoring of webmaster email account

• Assist Technology Coordinator and school staff with cleaning and validating PowerSchool data

• Assist Technology Coordinator and school staff with managing data for annual registration forms, enrichment course surveys, student council elections, etc.

• Provide PowerSchool support to school staff

  • Ongoing support with calendaring, attendance, grading and scheduling

  • January Kindergarten registration (set up upcoming school year, assist with after-school registration day)

  • Spring and Summer PowerScheduler setup and loading student schedules for upcoming year at Kent Middle School

  • Summer PowerSchool end-of-year process

  • Summer post-end-of-year setup for new school year

• Provide support to school staff year-round (including summer) with other applications, such as Report Card Maker, Edline, Blackboard Connect, in areas such as emergency forms and procedures

Terms of Employment:

    Twelve months. July 1 to June 30.