Systems Coordinator

La Jolla Country Day School (LJCDS) is an independent coeducational day school for students in early childhood (age 3) through Grade 12.  LJCDS prides itself on identifying students and teachers of character who have a strong work ethic and a desire for greatness in any realm that inspires them. Through an outstanding faculty and staff, the school delivers an exceptional academic program, mentors the pursuit of greatness, and engages thought leaders into the fabric of the school.  Its promise is to “Inspire Greatness for a Better World.”

The Systems Coordinator is a non-exempt member of the technology team, reporting to the Director of Technology.  This individual supports all divisions of the school by ensuring the integrity and accuracy of student and system data.

Essential responsibilities are:

• for the administration, maintenance, and overall functioning of the school’s Student Information System;
• for the administration, maintenance, and overall functioning of the school’s Learning Management Systems;
• for establishing and maintaining policies and standards for data management to ensure integrity of records;
• for the training and support of faculty and staff on the SIS and LMS applications;
• for training and support of Division Staff for SIS processes, including grading and scheduling; and
•  for keeping up-to-date student records as well as archiving in both paper and digital.

Position Requirements

• 3-5 years of work experience in technology and/or with SIS/LMS/database systems
• Bachelor’s degree preferred
•  Experience administrating Student Information Systems; Blackbaud Education Edge and Whipple Hill onRecord highly preferred;
• Experience administrating Learning Management Systems; Blackboard and Whipple Hill onCampus highly preferred;
•  Experience with managing database systems, including adding records, creating attributes, creating queries, exports/imports, and reports; and
• Experience with processes of a K-12 school environment, including enrollment, registration, grading, transcripts, and scheduling.

Other candidate qualities include: 

• A quick learner who can proactively work with vendors to find answers to issues;
• Excellent customer service skills, as you will be supporting all members of a school community;
• Excellent attention to detail and be highly organized;
• Excellent communication skills with an ability to effectively communicate with a variety of individuals; and
• Highly adaptable and enthusiastically take on additional duties as assigned.

All employees must successfully complete a Live Scan fingerprint background check, provide a current TB clearance, and provide documentation demonstrating that you are legally eligible to work in the United States.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for extended periods of time, listen, physically direct, and speak clearly.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately quiet; however, variations in noise level may occur when the employee attends school functions such as assemblies, school dances, and other events.