Registrar

This position’s main function is to oversee and coordinate all academic information including student registration, reporting, archiving, etc.

This individual embodies the following core competencies: empathy, integrity, humility, respect, responsibility, and resilience.

Responsibilities will include:

Registrar Duties

• Works with the Associate Principal of Academics to create Student Scheduling & Master Schedule for the School.
• Coordinates the course selection process, including course changes.
• Maintains accurate and confidential academic records for students including progress reports, comments, report cards, and transcripts that are distributed to students, parents, and teachers as appropriate.
• Processes and archives all student reports (electronically).
• Coordinates the school wide exam and AP Exam schedule.
• Works with Associate Principal of Academics to coordinate parent/teacher conferences. Maintains accurate records of parent/teacher conference and oversees the student/teacher conference process during conference times.

Student Records

• Oversees Senior School awards (Prize Day, Scholarships).
• Work closely with University Counselling to provide transcripts, report cards, and other data as required.
• Monitors entry of and transfer marks and comments with faculty during reporting periods.
• Creates and updates reports for the ministry (1701, Trax, etc.)
• Enters students into course sections and advisors in conjunction with the Associate Principal of Academics.
• Oversees the transition between school years including data archiving, closing the school year, and opening the new school year.
• Coordinates the Student Information System for various student registration processes (electives, co-curriculars, etc.).

Qualifications will include:

• Completed Post-Secondary in business.
• Minimum 3-5 years in an administrative support role. Registrar experience is considered an asset.
• Excellent organization skills and meticulous with detail.
• Ability to deal with confidential information essential.
• Self-directed; takes initiative to implement improvements.
• Good judgment and professional demeanor.
• Able to juggle last minute requests and deal with number of key stakeholders.
• Understanding of / commitment to School’s mission.
• Listening, negotiation and conflict resolution skills.
• Superior customer service ability.
• Ability to respond under pressure.
• Excellent team player with ability to work independently.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and ability to interact with multiple key stakeholders (i.e. students, parents, faculty, staff).
• Excellent computer skills and strong ability with Microsoft office, specifically Excel (manipulating data, formatting, filtering, formulas) and Word (intermediate level, mail merges) as well as data-base understanding (input, application).
• Key competencies and EQ in the following areas: self-awareness, self-management, empathy, social expertness, initiative, and accountability.