Registrar

• Ensure proper management of students’ academic records in school’s Learning Management System EC-12
• Lead the MS and US in course registration and scheduling
• Work with Division Heads and College and Academic Advisor to support academic advising for students
• Communicate with faculty, students, and parents with regard to failures and remediation procedures

• Maintain electronic and paper files on all students. Maintain an accurate electronic database of family and faculty staff address information. Provide lists of various kinds, and email distribution lists to faculty and staff on request all year long through the Wire.
• Maintain all graduation requirements data including grades and activity requirements.
• Work with Admissions and Division Heads to ensure new students, including mid-year applicants, have the potential to meet our graduation requirements, and are an appropriate academic match for our program.
• Work closely with College Advising to ensure students meet or exceed our requirements to graduate.
• Guide advisors through the course registration process.
• Work closely with new families advising them on their course selection after enrollment.
• Work with Division Heads to assist in projecting next year grade level enrollment of currently enrolled students, # of sections of core classes required at each grade level, and anticipate faculty headcount to meet those needs.
• Identify where additional hires may be needed for next year by December/January to maximize hiring season and to support operating budget process.
• Plan the elective courses that can be offered, as faculty load allows, within each department.
• Oversee creation of grade level course request materials – giving the list of courses to be offered to each grade level, and the courses that individual students have been recommended for within each department.
• Coordinate Course Registration for grades 7-12. Upon completion of course requests, go through data to make sure courses are imported correctly for each student.
• Coordinate appeals process for students to request reconsideration of their appeals.
• Keep track of numbers of students in sections to avoid over scheduling in the planned number of sections during the appeals process.
• Communicate schedule information to new students.
• Work closely with Division Heads to compile the master schedule, using courses planned and requests received.
• Review each student schedule, adjust elective options, communicate to families in July.
• Coordinate course drop/add period in August for Upper School students.
• Create the electronic framework for the new school year – class schedules, rooms, sections, grade books, advisory assignments, etc.
• Work closely with communications department, nurse, and admissions to ensure data is accurate and complete.
• Oversee marking period grade reports.
• Ensure all grades are entered, reviewed, and report cards published and archived each marking period.
• Create academic notice and probation list of students for Division Heads and Advisors.
• Send out notice and probation letters to students.
• Send, maintain and collect transcripts for incoming, current, alumnus and withdrawn students.
• Maintain the student paper files in transcript closet.
• Import and export of data in Naviance for students, including transcripts, transfer transcripts, GPA’s etc.
• Send official records for withdrawn students once approved by Business Office.
• Finalize all grade reporting for the year, transcripts, valedictorian/salutatorian honors, failure reporting, summer study proposals.
• Remove graduate paper files and archive.
• Remove withdrawn student files, copy for new schools, and archive.
• Request and file new student files.
• Perform other duties as assigned by and in support of the division heads

This position has an immediate start date, classified as non-exempt and will report to the Division Head(s).

Interested candidates should send a letter of interest and resume to:
Mr. Joey Menendez
Head of Upper School
joeymenendez@aseschool.org