Registrar/Database Manager

Regis is seeking qualified candidates for a full-time Registrar/Database Manager beginning July 2018.

Our Regis Community

Founded in 1991, The Regis School of the Sacred Heart is an independent, Catholic school for boys in grades 3 Pre-Kindergarten through Eighth grade. Regis holds membership with the Network of Sacred Heart Schools, and is accredited through the Independent Schools Association of the Southwest and the Texas Catholic Conference Education Department.

As a Sacred Heart School our mission is rooted in:

The Five Goals of Sacred Heart Education:

• Goal One: A Personal and Active Faith in God
• Goal Two: A Deep Respect for Intellectual Values
• Goal Three: A Social Awareness that Impels to Action
• Goal Four: The Building of Community as a Christian Value
• Goal Five: Personal Growth in an Atmosphere of Wise Freedom

Position Description

As a Sacred Heart Educator, the Registrar/Database Manager is committed to promoting an environment that is established and in accordance with the Goals and Criteria of the Sacred Heart mission. The Registrar/Database Manger is responsible for keeping all school data processes running efficiently in support of the daily operations of the school. The manager has knowledge of the systems and databases utilized by the school and functions as an expert in understanding, summarizing important and confidential information. She/he organizes data relationships, can pull together data from multiple sources to produce meaningful and well-organized reports. The Registrar/Database Manager is a collaborator with the Directors of Admissions and Advancement to study trends and interest in the school. She/he reports to the Assistant Head of School and the Head of School.

Responsibilities

• The job responsibilities include, but are not limited to:
• The ability to be a patient problem solver who thinks and reacts quickly, can multi-task and prioritize.
• Attention to detail, initiative, flexibility, strong interpersonal skills and the ability to work in an environment with adults and children.
• Detail-oriented, professional and approachable with excellent communication skills.
• The ability to interact with parents, staff, and children.
• Can work in a dynamic environment and balance detailed work with the need to think and work strategically.
• Implement all benchmark dates for reporting and recording grades and student interim reports.
• Provide resources needed to faculty and staff when reporting grades and attendance records
• Input data into Senior Systems database for daily master class schedules
• Assist Advancement staff in the collecting and coordination of gifts for the purpose of keeping accurate historical databases and records of giving.
• Produce letters of gift acknowledgement in coordination with Advancement and Finance team
• Direct and maintain accurate records around faculty/staff files, certification, Virtus training, and archdiocesan guidelines
• Coordinate the professional development plans of faculty/staff scheduling registration and travel arrangements.
• Maintain confidentiality thus respecting the rights of students, colleagues, parents, and school community
• This is a year-round position.

Qualifications

• Bachelor’s Degree
• Knowledge of Senior Systems preferred
• Minimum 3 year’s experience working in a school
• Knowledge of and proficiency with utilizing technology
• CPR certification/Virtus training

How to Apply

Interested candidates must submit a letter of interest, current resume, and three references to Mrs. Janna Roberson, Assistant Head of School. Please send materials via email to: jroberson@theregisschool.org