Registrar/Office Manager

The Registrar/Office Manager is a member of the Operations Team and as such fulfills duties that support the smooth operation of systems that support the work of teachers and staff across all divisions. The Registrar/Office Manager oversees the management of all student, family and staff information through several portals: hard copy files and archives; Veracross student information system, and Magnus Health. The Registrar/Office Manager acts as the main point of contact for all related vendors in order to troubleshoot and problem-solve; also acts the main point of contact for all questions for parent and staff questions on access and use.  The Registrar/Office Manager is responsible for the appropriate maintenance of all school information records in order to meet city, state and federal compliance.  In addition, the Registrar/Office Manager supports aspects of the program including, but not limited to, supply ordering and inventory tracking, event planning support, and student registration in auxiliary programs.  

The successful candidate will be a highly-organized administrator with experience working with a variety of constituents including students, teachers, staff, parents and vendors.  

PRIMARY RESPONSIBILITIES

Specifically to Veracross, coordinate the following:

1. Registering students for classes, transfer in new students as needed, withdraw students, create new classes/sections as needed, create reports of student information as requested by various departments
2. Supervise the attendance process and ensure that adequate records are kept; prepare reports on tardy and absent numbers as requested
3. Ensure that all student and parent contact information is up to date 
4. In coordination with the Admissions and Business Office, ensure that annual student contracts are published correctly and on time
5. Staff training on Veracross use as needed

Specifically to Magnus, coordinate the following:

1. Compliance with all health requirements for students and staff
2. Interface with the Health Care Coordinator to arrange allergy meetings, CPR training, and other trainings as required for compliance
3. Staff training on use of systems
4. Complete knowledge of latest state, city regulations as they relate to DOH, etc.
5. Appropriate communication of emergency contact information to teachers, staff, etc.

Completing various data surveys for state, city, and professional compliance

Work closely with the Communications staff to ensure that families receive important information and form submission deadlines in a timely fashion

Maintains staff list/contact information including emergency evacuation checklists.  Coordinates with human resources to ensure that all staff have the appropriate training and certificates up-to-date and on file.  

Tracking of authorized pick-ups/unaccompanied releases

QUALIFICATIONS

1. An excellent and creative problem solver with a high level of attention to detail and follow through
2. A strong and supportive team member, equally comfortable working collaboratively and independently
3. Ability to multitask and prioritize in a fast-paced and high-volume work environment
4. Experience with project management a plus
5. Highest level communication skills, verbal and written
6. Experience with Veracross or similar database, or a high level of comfort with computers and learning new systems a plus
7. Bachelor’s degree and 2-5 years experience in a similar function in a school setting

This is a full-time, exempt position. To apply, please send a cover letter and resume to hr@blueschool.org with Registrar/Office Manager in the subject line.